RUNNER’S CLUB OF GREATER CINCINNATI BOARD MEETING MINUTES
Sunday, January 20, 2013 – 9:00 AM
Panera Bread – Crestview Hills, KY
Present: Gina Meyers, Todd Hofacre, Ryan Smith, Ryan Woolley
Absent: Tom Glasscock
Meeting came to order at 9:15 AM.
Meeting Minutes: The December minutes (as submitted by Rebecca Homan) were approved.
Financial Report: Ryan Woolley reported that we have $13, 553.99 in the bank. There are no outstanding checks. Ryan also reviewed the 2013 Budget and it was approved by the board.
Equipment: New race clock purchase –tabled for next meeting.
Merchandising/Promotion – 2013: Ryan Smith mentioned purchasing smaller running-related items for the booth at the Flying Pig Expo to hand out such as shoe pockets, temp. tattoos with Club’s logo in different colors, etc. Ryan & Todd talked about possibly getting long-sleeve tech shirts or visors/caps for 2013. Ryan will look into pricing of these items and report back to the Club.
Membership Update: Todd reported that we currently have about 200 members/148 households. Marty was able to fix the online renewal/application form. Cards for 2013 will go out after March 1st and Todd is looking at outsourcing to another company this year for membership cards.
Newsletter: Todd will have the Winter/February newsletter out before the Valentine’s Day Race - a final copy will be sent to Gina before going to press. About 350 copies will need to be printed.
Website: The Club talked about renewing the current website domains for 2013. We will keep www.cincinnatirunning.com and www.rcgc.net only, and discontinue www.cincinnati-running.com. Marty will make some minor changes to the group run page. We currently have 90 followers on the Facebook page and 773 members in the Facebook group.
Social:
Holiday in Lights Run & Annual Holiday Party –recap: Attendance for 2012 was low; the Club will look into another venue for 2013. One possibility is to get a suite/party room at the Westin downtown to host the run and party, with a similar route through downtown/Fountain Square.
Annual Meeting – To be held Monday evening, April 8th at Swaim Park Lodge at 6:30 PM. Gina will send in the application and rental fee, and ask either Harvey Lewis or someone from the Flying Pig or Fleet Feet to be a guest speaker.
Races:
Grand Prix Race Series for 2013 – Todd would like to try a Grand Prix series for 2013 with the goal of encouraging competition and retention of our members. Todd presented a detailed description of the series and scoring. He will keep track of all participants and races.
Winter Wonderland 5k – Saturday, January 26th at England/Idlewild Park in Burlington, KY. There are currently 60 pre-registered participants and we are hoping to get around 100 total on race day. Gina will drop off drinks/food to Ryan S. this week. Gina, Tom, & Todd will bring additional race equipment to the race site.
Labor of Love Valentine’s Day Race – Todd reviewed the V-Day Race status; race to be held on Sunday, February 10th at NKU at 12pm. Todd contacted Promospark to order race shirts and is waiting on approval of a design from NKU athletics dept. 44 participants are currently pre-registered. Todd will need additional volunteers for packet-pickup and race day. The use of finish cards will be eliminated this year and RunScore software will be used.
Heart Mini Marathon – Sunday, March 17th - The Club will reserve two rooms at the Westin for Club members to use on race day. More to follow at next board meeting.
Flying Pig Expo & Marathon – May 3-5th The Club will once again have a booth for the two-day Expo, and Ryan S. will contact the Pig to see if we can locate a booth next to Buckeye Running Co. The application forms were sent in by Gina for Partner Charity as well as Waterstop at Mile 22.
Group Runs: Nothing new to report.
Miscellaneous: Gina will renew the Club’s P.O. Box by the end of this month.
Next Board Meeting: TBD; Gina will send out an email in the next week or two to discuss board members’ availability.
Meeting was adjourned at 10:50 AM.
Submitted by
Gina Meyers, President